Creating Smarter Meeting Rooms for Your Business
Modern meetings shouldn't start with ten minutes of trying to work out which cable to plug in, why the camera isn't working or how to get somebody on the screen.
A meeting room should be simple.
You walk in. You start the meeting. You present. You collaborate.
At Sunrise Technologies, we design and build complete meeting room technology systems that bring everything together into one easy-to-use environment. From the screen on the wall and video conferencing equipment to room booking and control tablets, we make sure every part of the system works together.
Whether you're meeting with colleagues around the table, presenting to a client or bringing people into the room digitally, the technology should make the meeting easier, not become part of the meeting itself.
One Meeting Room. Every Way You Need to Meet.
The way businesses use meeting rooms has changed. Sometimes everyone is physically in the room. Sometimes you're presenting something on the main display. Sometimes half the team is sitting around the table while everyone else joins remotely. And sometimes you need to present your screen to people both inside and outside the room at the same time.
A well-designed meeting room should handle all of these scenarios without employees needing to understand the technology behind it.
We build meeting rooms that allow your team to meet, present, digitally meet and digitally present through one integrated system. The objective isn't to fill a room with technology. It's to make the technology almost disappear.
Building the Complete Meeting Room
We use professional meeting room technology from Logitech to create an environment that works together from the moment somebody approaches the room.
Depending on the requirements of the space, that can include the main meeting room display, camera and audio equipment, an in-room control tablet and a separate display outside the room for room booking and availability.
But simply buying those components doesn't create a good meeting room.
They need to work together.
That's where the design and implementation become important.
Sunrise considers the room itself, how many people use it, how meetings are normally held, what platforms employees use and how simple the experience needs to be.
We can then supply, configure and install the technology as a complete system.
Know Whether the Room Is Available Before You Walk In
One of the smaller additions can make a surprisingly big difference.
A meeting room scheduling display positioned outside the room allows employees to quickly see whether the space is available and understand upcoming bookings.
Rather than opening calendars, interrupting a meeting or walking around the office looking for an empty room, employees can see the room's status before entering.
Depending on the setup, employees can also interact with the room-booking system directly.
It's a relatively simple piece of technology that helps make shared office spaces considerably easier to manage.
Walk In and Start Your Meeting
Inside the room, simplicity becomes even more important.
The control tablet provides employees with a central place to manage the meeting.
The aim is that somebody shouldn't need instructions taped to the wall explaining how to use the room.
They shouldn't need to find the right remote.
They shouldn't need to call IT.
And they shouldn't need five different pieces of software open before anything works.
The meeting room should be ready for the meeting.
Professional Video and Audio
Hybrid meetings only work when the people joining remotely can properly participate.
That means being able to clearly see and hear the people in the room.
We can design the camera and audio setup around the size and layout of the meeting space, creating a much more professional experience for customers, suppliers and remote employees joining digitally.
The result should feel like one meeting taking place across multiple locations, rather than the people joining remotely simply watching a room through a laptop webcam.
Present Without the Usual Hassle
Presentation is another area where meeting rooms can become unnecessarily complicated.
Someone walks into the room with a laptop.
Then comes:
"How do I get this on the screen?"
A good meeting room removes that friction.
We configure the environment so employees can easily share and present content on the room display, whether they're holding a meeting entirely in person or presenting to participants joining digitally.
This is particularly valuable for businesses regularly holding client presentations, internal meetings, training sessions and collaborative discussions.
Designed Around Your Office
There isn't one meeting room setup that's right for every business.
A small four-person room doesn't have the same requirements as a large boardroom.
The size of the display, position of the camera, audio requirements, room layout, connectivity and control equipment all need considering.
And if you're fitting out an entire office, you may have multiple meeting spaces with completely different purposes.
That's why we approach meeting room technology as part of the wider IT infrastructure of the office, rather than simply selling individual pieces of equipment.
We can design the system around the room and how your employees actually work.
Consistency Across Multiple Meeting Rooms
If your office has several meeting rooms, there's another advantage to getting the design right: consistency.
Employees shouldn't have to learn a completely different system depending on which room they booked.
Creating a consistent meeting experience across the office means employees become familiar with how the technology works.
Walk into Room A.
Walk into Room B.
The experience should feel familiar.
For larger organisations or businesses with multiple locations, that consistency can become even more valuable.
We Make Sure Everything Integrates
This is ultimately where Sunrise adds value.
You could buy a screen.
You could buy a camera.
You could buy a meeting room controller.
You could buy a scheduling display.
But somebody still needs to turn those individual components into one reliable meeting room.
We take care of the complete environment.
From understanding what the room needs and selecting the appropriate equipment through to installation, configuration, connectivity and integration, we make sure everything works together.
And because meeting rooms form part of the wider technology infrastructure we manage, our involvement doesn't have to end once everything has been installed.
We Don't Just Build It. We Can Manage It.
Technology changes.
Devices need maintaining.
Software gets updated.
Businesses grow.
Rooms get used differently.
And eventually equipment needs replacing.
Sunrise can provide ongoing support and management for your meeting room technology alongside the wider IT infrastructure within your organisation.
That means one IT partner can understand the technology your employees use at their desks, the network connecting them, the servers and systems behind the business and the technology they use when they walk into a meeting room.
Planning a New Meeting Room?
Whether you're creating a new meeting space, upgrading an existing boardroom or planning the technology for an entirely new office, getting Sunrise involved early means we can design the technology around the space rather than trying to make it fit afterwards.
We'll help you create a meeting room that's professional, integrated and, most importantly, easy to use.
Talk to Sunrise Technologies about designing, supplying, installing and managing a meeting room system built around the way your business works.